Types & Subtypes About Types & Sub-Types Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. What is a Type & Sub-Type? In Pastoral Care in Schoolbox: a type establishes a certain category of organisation a subtype is a sub-category that  belongs  to a type Each time a record is created, a type & sub-type must be chosen. The available sub-types are defined by the type that has been chosen. Structure of Types & Sub-Type Listing On the following pages, each Type & Sub-Type is described in the following ways: Author Target Audience Purpose & Description These define: 1) Who the intended author of the subtype is  2) Who the target audience of the subtype is 3) The purpose and description of the subtype, and possible reports that can be used with this subtype     Wellbeing Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. Chaplaincy-CHAP ONLY Author: Chaplains Target Audience:  Chaplains & Senior Leadership Purpose & Description: Note & record taking for Chaplains.  A  Pastoral Moderator  may need to edit visibility in the case of conflict of interests (ie. a Chaplaincy record about a child of a senior-leader). Chaplaincy records are highly confidential Chaplaincy STATS can be downloaded from PC to create a SWAN Record of Evidence.  Individual Needs Author: Teacher Target Audience:  Chaplains / SWAN / Senior-Leadership Purpose & Description:  A place for teachers to record individual needs of a student. There is some ambiguity about this sub-type and it's purpose Attendance Author: Deputy & Class Teachers & TAG Teachers Target Audience: Senior Leadership & General Teaching Staff Purpose & Description: To record attendance concerns & observations, for example: a student has missed school for X consecutive days, or a student has missed 'maths' for X consecutive days. Work is currently being completed on an Attendance Tracker App to help capture this data. Concern - ReferToLeadership Author: Teacher Target Audience: Senior Leadership Purpose & Description: A mechanism to record notification of a confidential concern to leadership. Leadership may then choose to share this via the 'Concern-FYI' record sub-type. Pulse Alert Author: Teacher, Year Co-ordinator, Deputy Target Audience: Chaplains & Senior Leadership Purpose & Description:  A place for records to be created in response to reviewing Pulse data. Support Services Author: Teacher or Leadership or Teacher Aide Target Audience:  Teacher or Leadership or Chaplain Purpose & Description: To record students receiving support services   There is some ambiguity about this sub-type and it's purpose Feedback from Sec SWAN - if this is for allied health, this isn't the right place to have this record type.  Concern-FYI Author:  Teacher or Leadership or Chaplain Target Audience: Teaching Staff Purpose & Description: A general record to notify teaching staff about a concern. Should not be confidential in nature in general record. Confidential records can be included in 'Confidential' section. PRI-Academic Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. Academic Integrity Author:  Teacher & HOTL Target Audience: HOTL, Coordinators Purpose & Description: To have a record of academic integrity concerns such as: cheating, plagiarising, etc. Achievements Author: Teacher & HOTL Target Audience: HOTL, Coordinators Purpose & Description: To have a record of academic achievements that can be remembered and celebrated  Enrichment Author: Teacher & Enrichment Coordinator Target Audience:  Enrichment Coordinator, SWAN & HOTL Purpose & Description:  A record that tracks enrichment activities that students have participated in. This may also be used to capture students involvement in enrichment programs Clarification required. This record type conflicts with PRI-Academic -> Extension ESL / EALD Author:  Teacher Target Audience:  SWAN & HOTL Purpose & Description:  A place for teachers to create records for students that concern English as a Second Language or Dialect. Clarification required. This record type conflicts with SWAN&SEE STAFF -> EAL/D Extension Author:  Teacher Target Audience: Enrichment Coordinator & HOTL Purpose & Description: A place for teachers to record extension activities Clarification required. This record type conflicts with PRI-Academic -> Enrichment Learning Intervention Author: Teacher Target Audience: SWAN & HOTL Purpose & Description: A place for teachers to record interventions in student learning. This could be differentiation, or other instances were records may not be created by SWAN staff but might impact future NCCD, IEP, ESP documentation. Modified Curriculum Author: Teacher Target Audience: SWAN & HOTL Purpose & Description: A place for teachers to record curriculum modification for students.  Clarification required. Are teachers required to complete these records, or should this be completed in communication with SWAN? SWAN Support Author:  Teacher Target Audience: SWAN & HOTL Purpose & Description: A place for teachers to create a record that informs SWAN about a request for a student to be added to SWAN processes (ie. GRIST SWAN Document + SWAN Profile) Is this the best mechanism for notifying SWAN Staff about a student needing support.  Should the sub-type be re-labelled as "SWAN Support Request " Teacher Planning Author: Teacher Target Audience: SWAN & HOTL Purpose & Description:  A place for teachers to record a link to Teacher Planning Recommend this sub-type is deleted This record sub-type is not currently in use with the Primary Teacher Planning processes. Further work needs to be done to provide an updated and integrated planning process. Most likely this will not include or require this sub-type. PRI-Expectations Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. PRI-Expectations follows the Primary Behaviour Management policy framework which is reflected in the listed sub-types   Disrespect Author: School Staff Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'disrespect'   Physical Author: School Staff Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'physical' incident   Relationships Author: School Staff Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'relationships'   Destruction of Property Author: School Staff Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'destruction of property'   Technology Infringement Author: School Staff Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'technology infringement'   Transport Author: School Staff (referred by Transport Manager) Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'transport'   OSHC Author: School Staff (referred by OSHC Coordinator) Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'OSHC'   Mean-On-Purpose Author: School Staff (referred by OSHC Coordinator) Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'Mean-On-Purpose'   Uniform Author: School Staff (referred by OSHC Coordinator) Target Audience: Class Teacher, Coordinators & Senior Leadership Purpose & Description: A record that records student behaviour -> 'Uniform'   Handover Notes Author: Exiting Year Coordinator / Class Teacher Target Audience: Entering Year Coordinator / Class Teacher Purpose & Description: A record that communicates key details for teachers as they 'hand over' students from one calendar year to the next (ie. Exiting Yr5 -> Entering Yr6) SEC-Academic Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. Achievement Author: Teacher, HOD, YLC, HOTL Target Audience: HOD, YLC, HOTL, Awards Collation Purpose & Description: A record of student academic that could be used to inform end of year Awards Currently this record has not been used to inform academic awards. This may be used in this way in the future. Assessment Extension Author: Teacher, HOD, YLC, HOTL Target Audience: HOD, YLC, HOTL Purpose & Description: A record of assessment extension that can be used to track trends of assessment extensions over time.  Historically, extensions on assessments have not been tracked over time, rather they have been isolated to a class teacher, YLC or HOD without data being collected across subjects or semesters. Concern Author:  Teacher Target Audience:  HOD, YLC, HOTL, SWAN Purpose & Description: A record that reflects a concern that a teacher has raised academically about a student. This might be -  subject ability concerns learning difficulties formative or summative downward trends Integrity Author: Teacher, HOD, YLC, HOTL Target Audience: HOD, YLC, HOTL Purpose & Description: A record that reflects an issue of 'academic integrity' such as: plagiarism, cheating, etc. Incomplete Homework Author: Teacher Target Audience: HOD, YLC, HOTL Purpose & Description:  A record of incomplete homework Modified Assessment Author: Teacher Target Audience: SWAN, HOTL Purpose & Description: A record of assessment modification. This may be used for NCCD, IEP & ESP documentation. Assessment modification may be required for students that are not captured in SWAN or NCCD. This may however, constitute evidence that can be used for inclusion in these processes, including AARA (ie. historical evidence built over yrs 7-11 to request break times or alternative format external exams). Teacher Planning Author: Teacher Target Audience:  SWAN & HOTL Purpose & Description:  A place for teachers to record a link to Teacher Planning Recommend this sub-type is deleted SEC-Expectations Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. Exceeding Expectations Author: Secondary Teaching Staff Target Audience: YLC, HOD, Senior Leadership, Award Data Purpose & Description: To capture evidence of students displaying exemplary behaviour or inter-personal engagement that 'exceeds expectations'   Behaviour Author: Secondary Teaching Staff, College Staff (through YLC or Deputy) Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture a record of poor student 'behaviour'   Prepared for Class Author: Teacher Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture a record of students arriving at class 'unprepared'.   Punctuality Author: Teacher Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture a record of student arriving late for class   Relationships Author: Teacher, YLC, HOD, Senior Leadership Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture a record of student displaying inappropriate interpersonal relationships. This may include romantic relationships, fighting or similar     Substance Use Author: Teacher, YLC, HOD, Senior Leadership Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture a record of student use of prohibited substances   Technology Author: Teacher, YLC, HOD, Senior Leadership Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture record of inappropriate use of technology. This may include: mobile phone, smart device, laptop, iPad where they have been used outside of the Digital Policy. For example: accessing inappropriate websites, capturing images of people without permission, using a device without teacher permission.     Uniform Author: Teacher, YLC, HOD, Senior Leadership, College Staff (through YLC or Deputy) Target Audience: YLC, HOD, Senior Leadership Purpose & Description: To capture record of student being out of uniform or wearing the uniform poorly, for example: shirt being untucked, makeup, haircut required     YLC Handover Author:   Exiting YLC Target Audience:   Entering YLC & Senior Leadership Purpose & Description:   A record that communicates key details for teachers as they 'hand over' students from one calendar year to the next (ie. Exiting Yr7 -> Entering Yr8) SWAN&SEE Staff Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating. Please refer to the SWAN Evidence Chapter for NCCD details Evidence Author:  SWAN Staff Target Audience:  SWAN Coordinator, HOTL, Head of Learning Enrichment (TBC), NCCD Audit Purpose & Description:  A record of evidence of: assessed individual needs, student adjustment, consultation / collaboration, teacher planning, monitor & review Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting  but  will service as a 'general' evidence record type for SWAN staff when used with SWAN-Evidence TAGs. Evidence - TA Secondary Notes Author:  SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  A record of evidence of lesson notes recorded by SWAN Teacher Aides who are in class with students supporting their learning needs. This is an example of adjustments & monitoring & review. EAL/D Author:  SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  Records relating to English as a Second Language or Dialect (EAL-D). This includes observations and notes about EAL-D students, Bandscale Report. Clarification required. What other entry types might be added here? NCCD Forms Author:  SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  A special record type that is an internal audit tool ('form') for checking that a student has sufficient evidence to qualify for: Physical / Cognitive / Social-Emotional / Sensory QDTP (Quality Differentiated Teaching Practice) / Supplementary / Substantial / Extensive Clarification required. This record type may be redundant or not required. Value in the record type - but some double up in the template. Assessed Individual Needs Author:  SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  A single-record-entry per SWAN student that lists documents that collect evidence of 'assessed individual needs'.  Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting: SWAN-Evidence-Assessed Individual Needs. Also, it is a clumsy looking record type that is not easy to engage with for multiple evidence types. Better to delete this record type and retain 'Evidence' + use of TAGs for SWAN Evidence entry. Feedback from Sec SWAN - value esp. for medical reports / etc. that are collected but don't form part of the NCCD evidence. May be a double up of 'Stakeholder Communication'.... IEP-PRI Author: Primary SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent) Purpose & Description:  A single-record-entry per SWAN student that requires an IEP (Individual Education Plan). Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff. This record and linked document is worked on in draft form between the Class Teacher & SWAN Staff. Once the 'draft' is complete, it is then shared with parents. Support Plan-PRI Author: Primary SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent) Purpose & Description:  A single-record-entry per SWAN student that requires an IEP (Individual Education Plan). Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff. This record and linked document is worked on in draft form between the Class Teacher & SWAN Staff. Once the 'draft' is complete, it is then shared with parents. IEP-SEC Author: Secondary SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body) Purpose & Description:  A single-record-entry per SWAN student that requires an Individual Education Plan This document is worked on in draft form between the Class Teacher & SWAN Staff. Once the 'draft' is complete, it is then shared with parents. Support Plan-SEC Author: Secondary SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body) Purpose & Description:  A single-record-entry per SWAN student that requires a Support Plan This document is worked on in draft form between the Class Teacher & SWAN Staff. Once the 'draft' is complete, it is then shared with parents. ESP Author: Secondary SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body) + Child Safety Officer (CSO) Purpose & Description:  A single-record-entry per SWAN student that requires a Education Support Plan (ESP). This document needs to be printed as a hard copy for engagement with Child Safety Services (external Government department). Information about Education Support Plans can be found here. SWAN Profile Author: API User (Automation) Target Audience:  College Teaching Staff & Support Workers Purpose & Description:  A special automated single-record-entry per SWAN student that shows a student profile including diagnosis, suggested adjustments and intervention programs they are involved in. Note to CHO - write up the workflow for GRIST -> SWAN Profile Creation including logs. The SWAN Profile  is  automated  using data from the GRIST SWAN Students database which aggregates to Schoolbox class pages and Pastoral Care. Using TAGs for SWAN Evidence Fold out below for more information. Additional - TAGGING SWAN-Evidence This is a duplication of content from SWAN->Evidence  All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS': SWAN-Evidence-Assessed Individual Needs SWAN-Evidence-Adjustments SWAN-Evidence-Monitoring & Review SWAN-Evidence-Consultation & Collaboration This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example: an email chain between parents and teachers may include: evidence of assessed individual needs parental report of disability in conjunction with evidence of an assessed individual need evidence of adjustments teacher reply with adjustments made in class evidence of monitoring & review modifications made to the adjustment over time including reflections evidence of consultation & collaboration the email chain itself An email chain of this nature can include all of the 'SWAN-Evidence' tags above. SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit. Below is a breakdown of the different types of evidence and examples of what is included in each type. Evidence of Student Adjustments Consultation / Collaboration Author: Teachers, Teacher Aides, SWAN Staff Target Audience:  SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  A single-record-entry per SWAN student that maintains a communication log. Clarification required. This record type & sub-type should be removed as this evidence is best captured through the 'SWAN-Evidence-Consultation & Collaboration' TAG & the 'Stakeholder Communication' type & sub-type. Stakeholder Communication Stakeholder Communication Author: Teachers, YLCs, Senior Leaders Target Audience: Teachers, SWAN Coordinator, HOTL, NCCD Audit Purpose & Description:  A single-record-entry where communication has happened between the College and stakeholders. This can include: parents specialist teachers support workers other government bodies Examples of communication might include: record of phone call email chain letter attachment SWAN TAGs can be applied to Stakeholder Communication records that will expose relevant records for NCCD purposes. Note that this record type has general visibility for 'teachers' but confidential visibility for: Primary Leadership Team, Secondary Leadership Team, SWAN Team Pathways Pathways Author:   Guidance / Pathways Coordinator Target Audience:  Student, Secondary Leadership Team, Parent Purpose & Description: This record can serve as a mechanism to communicate pathway decisions between the College, parents and students, with commenting turned on for all parties, to create transparent communication. Currently this record type and sub-type is not in use.