# SWAN&SEE Staff

<p class="callout info">{{@6#bkmrk-types-%26-subtypes-pro}}</p>

[Please refer to the SWAN Evidence Chapter for NCCD details](https://choofpibookstack.duckdns.org/link/17#bkmrk-page-title)

#### Evidence

**Author:** *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, Head of Learning Enrichment (TBC), NCCD Audit*

**Purpose &amp; Description:** *A record of evidence of: assessed individual needs, student adjustment, consultation / collaboration, teacher planning, monitor &amp; review*

<p class="callout warning">Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting **but** will service as a 'general' evidence record type for SWAN staff when used with SWAN-Evidence TAGs.</p>

#### Evidence - TA Secondary Notes

**Author:** *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit*

**Purpose &amp; Description:** *A record of evidence of lesson notes recorded by SWAN Teacher Aides who are in class with students supporting their learning needs. This is an example of adjustments &amp; monitoring &amp; review.*

#### EAL/D

**Author:** *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit*

**Purpose &amp; Description:** *Records relating to English as a Second Language or Dialect (EAL-D). This includes observations and notes about EAL-D students, Bandscale Report.*

<p class="callout warning">Clarification required. What other entry types might be added here?</p>

#### NCCD Forms

**Author:** *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit*

**Purpose &amp; Description:** *A special record type that is an internal audit tool ('form') for checking that a student has sufficient evidence to qualify for:*

- *Physical / Cognitive / Social-Emotional / Sensory*
- *QDTP (Quality Differentiated Teaching Practice) / Supplementary / Substantial / Extensive*

<p class="callout warning">*Clarification required. This record type may be redundant or not required. Value in the record type - but some double up in the template.*</p>

#### Assessed Individual Needs

**Author:** *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that lists documents that collect **evidence** of 'assessed individual needs'.*

<p class="callout warning">*Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting: SWAN-Evidence-Assessed Individual Needs. Also, it is a clumsy looking record type that is not easy to engage with for multiple evidence types. Better to delete this record type and retain 'Evidence' + use of TAGs for SWAN Evidence entry.*</p>

<p class="callout warning">*Feedback from Sec SWAN - value esp. for medical reports / etc. that are collected but don't form part of the NCCD evidence. May be a double up of 'Stakeholder Communication'....*</p>


#### IEP-PRI

**Author:** *Primary* *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent)*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).*

<p class="callout info">Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff.</p>

<p class="callout info">This record and linked document is worked on in draft form between the Class Teacher &amp; SWAN Staff.</p>

<p class="callout info">Once the 'draft' is complete, it is then shared with parents.</p>




#### Support Plan-PRI

**Author:** *Primary* *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent)*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).*

<p class="callout info">Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff.</p>

<p class="callout info">This record and linked document is worked on in draft form between the Class Teacher &amp; SWAN Staff.</p>

<p class="callout info">Once the 'draft' is complete, it is then shared with parents.</p>



#### IEP-SEC

**Author:** *Secondary* *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body)*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that requires an Individual Education Plan*

<p class="callout info">This document is worked on in draft form between the Class Teacher &amp; SWAN Staff.</p>

<p class="callout info">Once the 'draft' is complete, it is then shared with parents.</p>


#### Support Plan-SEC

**Author:** *Secondary* *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body)*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that requires a Support Plan*

<p class="callout info">This document is worked on in draft form between the Class Teacher &amp; SWAN Staff.</p>

<p class="callout info">Once the 'draft' is complete, it is then shared with parents.</p>

#### ESP

**Author:** *Secondary* *SWAN Staff*

**Target Audience:** *SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body) + Child Safety Officer (CSO)*

**Purpose &amp; Description:** *A single-record-entry per SWAN student that requires a Education Support Plan (ESP). This document needs to be printed as a hard copy for engagement with Child Safety Services (external Government department).*

<p class="callout info">[Information about Education Support Plans can be found here.](https://www.qld.gov.au/community/caring-child/foster-kinship-care/information-for-carers/everyday-caring/education/education-support-plans)</p>

#### SWAN Profile

**Author:** *API User (Automation)*

**Target Audience:** *College Teaching Staff &amp; Support Workers*

**Purpose &amp; Description:** *A special **automated** single-record-entry per SWAN student that shows a student profile including diagnosis, suggested adjustments and intervention programs they are involved in.*

<p class="callout warning">*Note to CHO - write up the workflow for GRIST -&gt; SWAN Profile Creation including logs.*</p>

<p class="callout info">The *SWAN Profile* is **automated** using data from the GRIST SWAN Students database which aggregates to Schoolbox class pages and Pastoral Care.</p>

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#### Using TAGs for SWAN Evidence

Fold out below for more information.

<details id="bkmrk-additional---tagging"><summary>Additional - TAGGING SWAN-Evidence</summary>

<p class="callout info">This is a duplication of content from [SWAN-&gt;Evidence ](https://choofpibookstack.duckdns.org/books/swan-nccd-capture/page/evidence#bkmrk-page-title)</p>

All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS':

1. SWAN-Evidence-Assessed Individual Needs
2. SWAN-Evidence-Adjustments
3. SWAN-Evidence-Monitoring &amp; Review
4. SWAN-Evidence-Consultation &amp; Collaboration

This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example:

- an email chain between parents and teachers may include: 
    - evidence of assessed individual needs 
        - parental report of disability in conjunction with evidence of an assessed individual need
    - evidence of adjustments 
        - teacher reply with adjustments made in class
    - evidence of monitoring &amp; review 
        - modifications made to the adjustment over time including reflections
    - evidence of consultation &amp; collaboration 
        - the email chain itself

An email chain of this nature can include all of the 'SWAN-Evidence' tags above.

SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit.

Below is a breakdown of the different types of evidence and examples of what is included in each type.

</details>