Presentation Night

All of the things...

Overview

An overview of the whole process including schedule and dates.

Overview

Task Overview

Task When Done Notes
Program October Done Completed - with Andrea/Mel Coluccio for checking
Print program      
Make QR code - send to Mel and print 4 x A3 card postersr Make QR code - send to Mel and print 4 x A3 card postersr    
Make labels for grad boxes      
Graduation Boxes from Plastics Unique (get purchase order and send it through) August Done Sales (Plastics Unique) <sales@plasticsunique.com.au> 07 3396 3744
Affix labels on TOP of grad boxes to make for easy sorting      
Warm and Fuzzies - make with Teacher Aide Aid Tool by class Term 3 Done Tua has made these
Warm and Fuzzies - in staff rooms Week 3 Term 4 Done Email sent to staff
Tell staff when boxes are ready for them to put gifts in - no food, liquids or bulky items      
Go through script - update to current year. Change names - new captains, new MCs. Make edits with Head of Secondary Week 4 Term 4   Josh has given edits. Monique to complete
Put certs etc. in boxes from local politicians      
Put cohort photos in boxes      
Print quotes booklet and put in boxes      
Reference Letters (format and print and put in box) Asked Josh   Josh will look into it
Certificates + photos with my Teacher Aide Aid     Mail merge
Riverlife - booking ASAP Done  
Flowers - one bunch - to be dropped to riverlife at 12pm on 19 Novem (call Flutterby Floral)      
Tablecloths      
Run sheet      
Powerpoint MCO      
Wednesday morning practice for graduation (on campus)      
Cupcakes ordered from canteen - to be taken to Riverlife      
Media wall      
Lecturn      
Print Cohort Photo and frame 60cm frame - picture approx 40x30cm and plaque Term 3 Ordered Done
Wrap frame Asked Jasmine Done Jasmine completed
Invite VIPs but not politicians      
Print faces of all students, cut and laminate for canteen to use for graduation cupcakes      
Return venue hire agreement (Steve Watts at Riverlife) Done 21/10/2025 Tua completed
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
Overview

Academic Awards

Overview

Program

Program

 

Product Flow

 

 

Template Location

 

Included Content

 

Review & Checking Process

Presentation Evening Overview

Secondary Presentation Evening – Standard Operating Procedure (SOP)

Document Owner: Head of Secondary / Student Services Coordinator
Review Cycle: Annual – Review following each Presentation Evening
Last Reviewed: [3/11/2025]
Next Review Due: [3/11/2026]

1. Purpose

To ensure a consistent and efficient process for the organisation and delivery of the Secondary Presentation Evening.
This procedure outlines the key tasks, responsibilities, and timeframes required to plan, coordinate, and execute the event each year.

2. Scope

This SOP applies to all staff involved in the planning and delivery of the Secondary Presentation Evening, including:

3. Responsibilities

Role Responsibility
Head of Secondary Oversight of event, approval of award allocations, script creation, run sheet
Student Services Coordinator Coordination of logistics, communication, invitation of VIPs data collection, certificates, and folders
YLCs Presenter confirmation, rehearsal support, and assisting with student communication
Heads of Department Submission of academic, sporting, cultural, and service award data by designated deadlines

Stage 1: Planning and Preparation

Objective: Establish the foundation for event planning and confirm early requirements.

Tasks:

Outputs:

Awards