# Presentation Evening Overview # **Secondary Presentation Evening – Standard Operating Procedure (SOP)** **Document Owner:** Head of Secondary / Student Services Coordinator **Review Cycle:** Annual – Review following each Presentation Evening **Last Reviewed:** \[3/11/2025\] **Next Review Due:** \[3/11/2026\] --- ## **1. Purpose** To ensure a consistent and efficient process for the organisation and delivery of the Secondary Presentation Evening. This procedure outlines the key tasks, responsibilities, and timeframes required to plan, coordinate, and execute the event each year. --- ## **2. Scope** This SOP applies to all staff involved in the planning and delivery of the Secondary Presentation Evening, including: - Head of Secondary - Student Services - Year Level Coordinators (YLCs) - Heads of Department (Sport, Lighthouse Arts, Teaching & Learning) - Administration staff --- ## **3. Responsibilities**

Role	Responsibility
Head of Secondary	Oversight of event, approval of award allocations, script creation, run sheet
Student Services Coordinator	Coordination of logistics, communication, invitation of VIPs data collection, certificates, and folders
YLCs	Presenter confirmation, rehearsal support, and assisting with student communication
Heads of Department	Submission of academic, sporting, cultural, and service award data by designated deadlines