# Stage 1: Planning and Preparation

**Objective:** Establish the foundation for event planning and confirm early requirements.

**Tasks:**

- [ ] [Confirm venue and date (Riverlife Baptist Church).](mailto:steve.watts@riverlifechurch.org.au "Email venue coordinator at Riverlife")
- [ ] Review prior year’s notes for improvements.
- [ ] [Begin draft of data collection spreadsheet (Google Sheets).](https://drive.google.com/drive/folders/1HM6FbabbNaXrD4oEVq6cTVK3AWIGs5rV?usp=drive_link)
    - - - [ ] Download student names and codes from TASS and populate sheets
- [ ] [Order 500 award folders.](https://drive.google.com/drive/folders/1zTZD4LFz5UIp3DxnvurIIZyLx7fwQ_t1?usp=drive_link)
- [ ] Email YLCs to confirm who will act as presenters. 
    - [ ] Email "The Gown Chick" to order gowns [www.thegownchick.com.au](https://www.thegownchick.com.au/)
- [ ] [Start preliminary run sheet for event order.](https://drive.google.com/drive/folders/18X7DJZnyzoQVZr89-UvssOdApRKrrKII?usp=drive_link)
- [ ] [Draft event script with Head of Secondary](https://drive.google.com/drive/folders/1oI2rbn_Fg7LRE8S2pyBEEoVjcg-98_Dj?usp=drive_link "Previous scripts")
- [ ] Book buses for rehearsal with Transport department. In 2025 needed 420 students plus 10 staff.

**Outputs:**

- Confirmed event date and venue
- Updated data spreadsheet
- Confirmed award categories and presenters
- Script draft and run sheet draft commenced