Stage 1: Planning and Preparation

Objective: Establish the foundation for event planning and confirm early requirements. 

 Tasks: 

 

 Confirm venue and date (Riverlife Baptist Church). 

 Review prior year’s notes for improvements. 

 Begin draft of data collection spreadsheet (Google Sheets). 

 

 

 

 

 

 Download student names and codes from TASS and populate sheets 

 

 

 

 

 

 

 Order 500 award folders. 

 Email YLCs to confirm who will act as presenters.

 

 Email "The Gown Chick" to order gowns www.thegownchick.com.au 

 

 

 Start preliminary run sheet for event order. 

 Draft event script with Head of Secondary 

 Book buses for rehearsal with Transport department. In 2025 needed 420 students plus 10 staff. 

 

 Outputs: 

 

 

 Confirmed event date and venue 

 

 

 Updated data spreadsheet 

 

 

 Confirmed award categories and presenters 

 

 Script draft and run sheet draft commenced