# Evidence

Content elaborated from: [Examples of evidence to support a student's inclusion in the NCCD](https://www.nccd.edu.au/sites/default/files/2018-10/Examples%20of%20evidence.pdf "Examples of evidence to support a student's inclusion in the NCCD")

[Information on PC entries for SWAN&SEE Staff can be found here.](https://choofpibookstack.duckdns.org/books/pastoral-care/page/swansee-staff)

## Linking PC Records to NCCD Evidence Capture using TAGs

All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS':

1. SWAN-Evidence-Assessed Individual Needs
2. SWAN-Evidence-Adjustments
3. SWAN-Evidence-Monitoring & Review
4. SWAN-Evidence-Consultation & Collaboration

This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example:

- an email chain between parents and teachers may include: 
    - evidence of assessed individual needs 
        - parental report of disability in conjunction with evidence of an assessed individual need
    - evidence of adjustments 
        - teacher reply with adjustments made in class
    - evidence of monitoring & review 
        - modifications made to the adjustment over time including reflections
    - evidence of consultation & collaboration 
        - the email chain itself

An email chain of this nature can include all of the 'SWAN-Evidence' tags above.

SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit.

Below is a breakdown of the different types of evidence and examples of what is included in each type.

#### Evidence of assessed individual needs

- results of diagnostic or summative school and/or standardised assessments over time documenting an ongoing learning or socio-emotional need arising from a disability (eg continued and high level behaviour incidents, reading assessments or end-of-unit assessments)
- documentation of ongoing learning needs that have a limited response to targeted intervention over time and cannot be attributed to external factors, such as English as an additional language or dialect, socioeconomic or non-disability related causes
- parental report of disability in conjunction with evidence of an assessed individual need
- specialist diagnoses or reports, for example from a medical practitioner such as a paediatrician, or other medical specialist such as a guidance officer/counsellor, speech pathologist or audiologist
- profiles or assessment reports that identify the functional needs of a student with disability.

<div drawio-diagram="6"><img src="https://choofpibookstack.duckdns.org/uploads/images/drawio/2025-11/drawing-1-1762400019.png" alt=""/></div>



#### Evidence that adjustments are being provided to the student to address their individual needs based on their disability



#### Evidence that adjustments provided to the student have been monitored and reviewed



#### Evidence of consultation and collaboration with the student and/or parents, guardians and carers, and professionals