SWAN&SEE Staff

Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating.

Please refer to the SWAN Evidence Chapter for NCCD details

Evidence

Author: SWAN Staff

Target Audience: SWAN Coordinator, HOTL, NCCD Audit

Purpose & Description: A record of evidence of: assessed individual needs, student adjustment, consultation / collaboration, teacher planning, monitor & review, consultation & collaboration

Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting.

TAGGING SWAN-Evidence

This is a duplication of content from SWAN->Evidence 

All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS':

1. SWAN-Evidence-Assessed Individual Needs
2. SWAN-Evidence-Adjustments
3. SWAN-Evidence-Monitoring & Review
4. SWAN-Evidence-Consultation & Collaboration

This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example:

• an email chain between parents and teachers may include:
  • evidence of assessed individual needs
    • parental report of disability in conjunction with evidence of an assessed individual need
  • evidence of adjustments
    • teacher reply with adjustments made in class
  • evidence of monitoring & review
    • modifications made to the adjustment over time including reflections
  • evidence of consultation & collaboration
    • the email chain itself

An email chain of this nature can include all of the 'SWAN-Evidence' tags above.

SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit.

Below is a breakdown of the different types of evidence and examples of what is included in each type.