SWAN&SEE Staff
Types & Subtypes provide a structure for Pastoral Care records. Types & Subtypes should inform record creators about which to choose based on the record they are creating.
Please refer to the SWAN Evidence Chapter for NCCD details
Evidence
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A record of evidence of: assessed individual needs, student adjustment, consultation / collaboration, teacher planning, monitor & review, consultation & collaboration
Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting but will service as a 'general' evidence record type for SWAN staff when used with SWAN-Evidence TAGs.
Evidence - TA Secondary Notes
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A record of evidence of lesson notes recorded by SWAN Teacher Aides who are in class with students supporting their learning needs. This is an example of adjustments & monitoring & review.
EAL/D
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: Records relating to English as a Second Language or Dialect (EAL-D). This includes observations and notes about EAL-D students.
Clarification required. What other entry types might be added here?
NCCD Forms
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A special record type that is an internal audit tool ('form') for checking that a student has sufficient evidence to qualify for:
- Physical / Cognitive / Social-Emotional / Sensory
- QDTP (Quality Differentiated Teaching Practice) / Supplementary / Substantial / Extensive
Clarification required. This record type may be redundant or not required.
Assessed Individual Needs
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A single-record-entry per SWAN student that lists documents that collect evidence of 'assessed individual needs'.
Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting: SWAN-Evidence-Assessed Individual Needs. Also, it is a clumsy looking record type that is not easy to engage with for multiple evidence types. Better to delete this record type and retain 'Evidence' + use of TAGs for SWAN Evidence entry.
IEP-PRI
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent)
Purpose & Description: A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).
Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff.
This record and linked document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
IEP-SEC
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, (Parent)
Purpose & Description: A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).
This document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
Additional - TAGGING SWAN-Evidence
This is a duplication of content from SWAN->Evidence
All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS':
- SWAN-Evidence-Assessed Individual Needs
- SWAN-Evidence-Adjustments
- SWAN-Evidence-Monitoring & Review
- SWAN-Evidence-Consultation & Collaboration
This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example:
- an email chain between parents and teachers may include:
- evidence of assessed individual needs
- parental report of disability in conjunction with evidence of an assessed individual need
- evidence of adjustments
- teacher reply with adjustments made in class
- evidence of monitoring & review
- modifications made to the adjustment over time including reflections
- evidence of consultation & collaboration
- the email chain itself
- evidence of assessed individual needs
An email chain of this nature can include all of the 'SWAN-Evidence' tags above.
SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit.
Below is a breakdown of the different types of evidence and examples of what is included in each type.