SWAN&SEE Staff
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Please refer to the SWAN Evidence Chapter for NCCD details
Evidence
Target Audience: SWAN Coordinator, HOTL, Head of Learning Enrichment (TBC), NCCD Audit
Purpose & Description: A record of evidence of: assessed individual needs, student adjustment, consultation / collaboration, teacher planning, monitor & review
Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting but will service as a 'general' evidence record type for SWAN staff when used with SWAN-Evidence TAGs.
Evidence - TA Secondary Notes
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A record of evidence of lesson notes recorded by SWAN Teacher Aides who are in class with students supporting their learning needs. This is an example of adjustments & monitoring & review.
EAL/D
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: Records relating to English as a Second Language or Dialect (EAL-D). This includes observations and notes about EAL-D students, Bandscale Report.
Clarification required. What other entry types might be added here?
NCCD Forms
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A special record type that is an internal audit tool ('form') for checking that a student has sufficient evidence to qualify for:
- Physical / Cognitive / Social-Emotional / Sensory
- QDTP (Quality Differentiated Teaching Practice) / Supplementary / Substantial / Extensive
Clarification required. This record type may be redundant or not required. Value in the record type - but some double up in the template.
Assessed Individual Needs
Target Audience: SWAN Coordinator, HOTL, NCCD Audit
Purpose & Description: A single-record-entry per SWAN student that lists documents that collect evidence of 'assessed individual needs'.
Clarification required. This record type may be redundant as it could be captured as a TAG in PC reporting: SWAN-Evidence-Assessed Individual Needs. Also, it is a clumsy looking record type that is not easy to engage with for multiple evidence types. Better to delete this record type and retain 'Evidence' + use of TAGs for SWAN Evidence entry.
Feedback from Sec SWAN - value esp. for medical reports / etc. that are collected but don't form part of the NCCD evidence. May be a double up of 'Stakeholder Communication'....
IEP-PRI
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent)
Purpose & Description: A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).
Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff.
This record and linked document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
Support Plan-PRI
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teacher, (Parent)
Purpose & Description: A single-record-entry per SWAN student that requires an IEP (Individual Education Plan).
Currently the included template is not being used in-line, in service of a word processing template (Word or Google Docs) that can be easily collaborated on and shared with Class Teacher + Parent + SWAN staff.
This record and linked document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
IEP-SEC
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body)
Purpose & Description: A single-record-entry per SWAN student that requires aan Individual Education Support Plan
This document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
Support Plan-SEC
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body)
Purpose & Description: A single-record-entry per SWAN student that requires a Education Support Plan
This document is worked on in draft form between the Class Teacher & SWAN Staff.
Once the 'draft' is complete, it is then shared with parents.
ESP
Target Audience: SWAN Coordinator, HOTL, NCCD Audit, Class Teachers, Child Safety Services (External Body) + Child Safety Officer (CSO)
Purpose & Description: A single-record-entry per SWAN student that requires a Education Support Plan (ESP). This document needs to be printed as a hard copy for engagement with Child Safety Services (external Government department).
Information about Education Support Plans can be found here.
SWAN Profile
Target Audience: College Teaching Staff & Support Workers
Purpose & Description: A special automated single-record-entry per SWAN student that shows a student profile including diagnosis, suggested adjustments and intervention programs they are involved in.
Note to CHO - write up the workflow for GRIST -> SWAN Profile Creation including logs.
The SWAN Profile is automated using data from the GRIST SWAN Students database which aggregates to Schoolbox class pages and Pastoral Care.
Using TAGs for SWAN Evidence
Fold out below for more information.
Additional - TAGGING SWAN-Evidence
This is a duplication of content from SWAN->Evidence
All evidence is recorded in Schoolbox Pastoral Care as 'PC Records' and is then tagged where appropriate with the following 'TAGS':
- SWAN-Evidence-Assessed Individual Needs
- SWAN-Evidence-Adjustments
- SWAN-Evidence-Monitoring & Review
- SWAN-Evidence-Consultation & Collaboration
This allows for records to have multiple TAGs and reduces the need for records to be duplicated. For example:
- an email chain between parents and teachers may include:
- evidence of assessed individual needs
- parental report of disability in conjunction with evidence of an assessed individual need
- evidence of adjustments
- teacher reply with adjustments made in class
- evidence of monitoring & review
- modifications made to the adjustment over time including reflections
- evidence of consultation & collaboration
- the email chain itself
- evidence of assessed individual needs
An email chain of this nature can include all of the 'SWAN-Evidence' tags above.
SWAN staff are able to retrospectively apply TAGs where appropriate leading up to an audit.
Below is a breakdown of the different types of evidence and examples of what is included in each type.