Stage 1: Planning and Preparation

Objective: Establish the foundation for event planning and confirm early requirements.

Tasks:

• Confirm venue and date (Riverlife Baptist Church).
• Review prior year’s notes for improvements.
• Begin draft of data collection spreadsheet (Google Sheets).
  • • • Download student names and codes from TASS and populate sheets
• Order 500 award folders.
• Email YLCs to confirm who will act as presenters.
  • Email "The Gown Chick" to order gowns www.thegownchick.com.au
• Start preliminary run sheet for event order.
• Draft event script with Head of Secondary
• Book buses for rehearsal with Transport department. In 2025 needed 420 students plus 10 staff.

Outputs:

• Confirmed event date and venue

• Updated data spreadsheet

• Confirmed award categories and presenters

• Script draft and run sheet draft commenced